Privacy Policy

Last updated: [25/06/2025]

To stop receiving marketing communications or for any privacy-related inquiries, contact: [info@innov8dynamics.com]

1. Who We Are

Innov8 Dynamics Ltd.
Based in Ireland
Website: www.innov8dynamics.com
Email: info@innov8dynamics.com

2. What This Policy Covers

This Privacy Policy explains how we collect, use, and protect your personal data when you visit our website, interact with us, or use our services. We adhere to the General Data Protection Regulation (GDPR) and all applicable Irish and EU privacy laws.

3. What Data We Collect

Depending on your interaction with us, we may collect:

  • Contact information (e.g., name, email address, phone number)

  • Company information (e.g., business name, industry)

  • Uploaded documents (e.g., energy bills or utility statements you voluntarily submit to assess eligibility for audits or grant support)

  • Interaction data (e.g., form submissions, emails, website activity)

  • Cookie data (via our consent banner, including IP address, device type, browser info)

4. How We Collect It

We collect data through:

  • Website forms (e.g., Quick Energy Check submission)

  • Uploaded files

  • Cookies and tracking tools (via HubSpot and third-party analytics platforms)

  • Public sources (e.g., LinkedIn, company websites, directories)

  • Direct communication (calls, emails, events)

5. How We Use Your Data

We use your personal data to:

  • Respond to your inquiries

  • Deliver services, including energy audits and consultations

  • Review submitted energy usage or billing data in order to assess eligibility for SEAI energy audits, grants, or related support services

  • Send informational or promotional emails (only if you’ve consented or where legitimate interest applies)

  • Understand and improve user experience

  • Comply with legal obligations

6. Legal Bases for Processing

We process your data under the following lawful bases, depending on the context:

  • Consent – for example, when you sign up for our newsletter or submit information voluntarily via a form.

  • Legitimate interest – for example, when we contact B2B prospects with relevant services where we believe there is a genuine benefit.

  • Contractual necessity – for example, when you submit energy bills for audit assessment or grant support services, we process those documents to deliver the service you've requested.

  • Legal obligation – for example, to comply with tax, audit, or regulatory requirements.

7. Cookies & Tracking

We use cookies to analyze traffic, personalize content, and run marketing campaigns.

You can manage your cookie preferences at any time using the “Cookie Settings” link on our website. Full details on cookie categories and usage are available via our banner.

8. Your Data Rights

As an EU resident, you have the right to:

  • Access your data

  • Correct inaccurate data

  • Request deletion of your data

  • Restrict or object to processing

  • Receive a copy of your data in a portable format

  • Withdraw consent at any time (where applicable)

To exercise any of your rights, email us at [info@innov8dynamics.com]

You also have the right to lodge a complaint with a supervisory authority. In Ireland, this is the Data Protection Commission.

We always encourage you to contact us first — we’ll do our best to resolve any issue.

9. Data Retention

We retain your data only for as long as necessary for the purposes described in this policy or as required by law. Uploaded documents (e.g., utility bills) are stored securely and retained only as long as needed to complete the audit and any follow-up grant process, after which they are deleted or anonymized.

10. Who We Share Data With

We may share your data with:

  • Service providers (e.g., HubSpot, analytics platforms)

  • Trusted auditors and grant experts – If you use our audit or grant support services, we may share necessary information (including uploaded business energy bills) with trusted third-party partners, such as SEAI-registered energy auditors or consultants, strictly for the purposes of providing the services you’ve requested. All partners are contractually bound to handle data securely and comply with GDPR.

  • Legal authorities (only if required)

We do not sell or share your data with third parties for unrelated marketing purposes.

11. International Data Transfers

We store and process your data within the European Union (EU). In the normal course of business, we do not transfer your data outside the European Economic Area (EEA). If future data transfers become necessary, we will ensure appropriate safeguards are in place, such as Standard Contractual Clauses.

12. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be reflected on this page, with the revision date noted at the top.